3.1 Notice A Special Conference may be convened by the Executive Committee in terms of Clause V (3)(i) of the Constitution of the Forum. The Secretary shall give at least 6 weeks notice of the date and place of such a Conference and of the object for which it has been called
3.2 Conduct A Special conference shall be conducted in accordance with the Standing Orders for the Annual Conference except as in so far as they are varied by the following orders
3.3 Circulation of Papers The Forum Secretary shall prepare copies of the agenda, motions for debate, and other necessary papers as expeditiously as possible, and in any event for distribution to delegates 14 days before the date of the Conference
3.4 Order of Business The order of business shall be drawn up by the Chairperson and submitted to the conference for approval
3.5 Delegates The names of all delegates from affiliated bodies, individual and other individual members shall be in the hands of the Forum Secretary 21 days before the date of the Conference
3.6 Notices of Motion Notices of motion must be received by the Secretary at least 21 days before the date of the meeting. Notices of motion declared incompetent by the Standing Orders Committee shall not be placed before the Conference
3.7 Amendments Amendments must be in writing and received by the Secretary not less than 7 days before Conference. The Standing Orders Committee shall determine their competence
3.8 Standing Orders Committee The Standing Orders Committee for a Special Conference shall be the current Standing Orders Committee for Annual Conference